How to Send a Form Capture Auto Responder Email


ClickDimensions forms allow you to send an auto response email to a person who submits one of your forms. You can use a CRM workflow to create the same functionality for form captures.

Create an email template for your auto response email, then create a new workflow by going to Settings > Processes > New. Name the process, select Posted Form for the entity, and select workflow for the category. Click Next.

form-capture-auto-responder-workflow-1

In the workflow properties, set Scope to Organization, and leave Start When set to Record is Created.

Begin the workflow by adding a Check Condition Step that determines if the name of the posted form record matches the name of the form capture for which you want to send an auto response email.

Next, create a two more check condition steps. The first step will determine if a contact submitted the form capture by checking to see if the posted form record’s contact field contains data. The second check condition step will determine if a lead submitted the form capture by checking to see if the posted form record’s lead field contains data.

Under both the contact check condition step and the lead check condition step, add Create Record steps and choose Send ClickDimensions Email from the create drop down list.

form-capture-auto-responder-workflow-2

In Set Properties for the contact email, fill out the fields like a normal ClickDimensions Email Send, but use the Form Assistant Dynamic Values to set the recipient as {Contact(Posted Form)} in the Contact Field. To do this, set the look for fields to Posted Form and Contact. Click add, then click on the contact field and click OK. This will set the contact recipient for the create send ClickDimensions email record to be the same as the contact in the contact field of the posted form record.  Save and close the window, then repeat the process for the lead email, except set the recipient as {Lead(Posted Form)} in the Lead Field.

form-capture-auto-responder-workflow-3

Activate the workflow, and now an autoresponse email will be sent any time a lead or contact submits your form capture.

Add an Email Notification Using the Workflow

Similarly, you can also use a workflow to send an email notification to one of your CRM users when a form is submitted. Click Here to see how to do so.

 


ClickDimensions forms allow you to send an auto response email to a person who submits one of your forms. You can use a CRM workflow to create the same functionality for form captures.

Create an email template for your auto response email, then create a new workflow by going to Settings > Processes > New. Name the process, select Posted Form for the entity, and select workflow for the category. Click Next.

new workflow entity auto response form capture

In the workflow properties, set Scope to Organization, and leave Start When set to Record is Created.

Begin the workflow by adding a Check Condition Step that determines if the name of the posted form record matches the name of the form capture for which you want to send an auto response email.

Next, create a two more check condition steps. The first step will determine if a contact submitted the form capture by checking to see if the posted form record’s contact field contains data. The second check condition step will determine if a lead submitted the form capture by checking to see if the posted form record’s lead field contains data.

Under both the contact check condition step and the lead check condition step, add Create Record steps and choose Send ClickDimensions Email from the create drop down list.

form capture auto response workflow

In Set Properties for the contact email, fill out the fields like a normal ClickDimensions Email Send, but use the Form Assistant Dynamic Values to set the recipient as {Contact(Posted Form)} in the Contact Field. To do this, set the look for fields to Posted Form and Contact. Click add, then click on the contact field and click OK. This will set the contact recipient for the create send ClickDimensions email record to be the same as the contact in the contact field of the posted form record.  Save and close the window, then repeat the process for the lead email, except set the recipient as {Lead(Posted Form)} in the Lead Field.

send clickdimensions email properties

Activate the workflow, and now an autoresponse email will be sent any time a lead or contact submits your form capture.

Add an Email Notification Using the Workflow

Similarly, you can also use a workflow to send an email notification to one of your CRM users when a form is submitted. Click Here to see how to do so.